Meeting Room

The Waterloo Public Library provides meeting rooms for library sponsored or co-sponsored programs and conferences which meet the library's civic, informational, educational, cultural, and recreational goals.

However, when not in use for library activities, these meeting rooms are available to nonprofit community organizations and committees under the guidelines approved by the Library Board. The Library Board neither approves nor disapproves of content, topics, subject matter, or points-of-view of individuals or groups using the meeting rooms. The rooms are intended for a single meeting, or a brief series of meetings. View library policies here.

How to reserve a room:

You may reserve a meeting room in person at the Welcome Desk on the first floor of the library or by calling the Circulation Department at (319) 291-4480. To reserve a room, we require the following information:

  • the organization or group name
  • title of the program
  • any special equipment needed (see below)
  • the number of people expected
  • name and phone number of the contact person
  • the exact times of arrival and departure

Rooms should be reserved at least 24 hours in advance to ensure availability.

Guidelines for planning meetings

Meeting rooms are available only during the library's hours of operation, and meetings should end at least 15 minutes before the library closes. (Click here to see the library's hours.)

Users are responsible for their own set up and breakdown. Simple refreshments may be served in the meeting rooms, but food and drink must stay within the meeting rooms. Rooms not returned to their original conditions will incur a $25 fee.

 Equipment available for meeting room use

  • Ceiling-mounted projector and projection screen for media display
  • AV cart with projector remote, projection screen remote, laptop computer hookup for projection, and Blu-ray/DVD player and remote.
  • Tables
  • Chairs
  • Podium
  • Microphone
  • All items must be requested at time of room booking.